| Quality Management | Valid ISO 9001 certification covering the manufacturing site and the relevant machinery scope. | Certificate number, issuing certification body, validity dates, scope statement, and manufacturing-site address. | Check the certificate directly with the issuing certification body where verification is available. The certificate should not only cover trading or sales activities. | Required |
| CE Compliance | Applicable CE conformity documentation for the complete machine supplied to the European Economic Area. | EU Declaration of Conformity, risk assessment, technical documentation index, user manual, electrical drawings, and applicable standards list. | CE marking is a manufacturer declaration of conformity, not a universal quality certification. Confirm that the documentation applies to the exact machine configuration. | Required for EEA |
| Machine Safety | Guarding, emergency-stop circuits, electrical protection, warning labels, and safe operating instructions included as standard. | Safety circuit diagram, risk assessment summary, photographs or inspection records, and commissioning checklist. | Verify safety functions during factory acceptance testing before shipment. Confirm voltage, frequency, grounding, and local electrical requirements. | Required |
| U-Panel Forming Capability | Machine configuration matched to the required U-panel profile, material type, thickness range, width range, and forming method. | Approved profile drawing, material specifications, tooling layout, pass schedule, and sample-production records. | Do not evaluate only by nominal machine size. The actual roll tooling and material specification determine whether the required profile can be produced consistently. | Required |
| Material Compatibility | Documented suitability for the specified coil material, yield strength, thickness, coating, and surface-finish requirements. | Material test certificates, approved input-material range, tooling material information, and trial-production results. | Request a production trial using customer-supplied or equivalent material when surface quality and dimensional accuracy are critical. | Required |
| Dimensional Accuracy | Acceptance tolerances defined in writing for profile dimensions, cut length, straightness, hole position, and visible surface quality. | Inspection plan, calibrated measuring-equipment records, sample inspection report, and agreed acceptance standard. | Use the same tolerance definitions in the quotation, purchase contract, factory acceptance test, and final inspection report. | Required |
| Electrical and Control System | Documented control architecture with labeled wiring, overload protection, emergency stops, fault alarms, and operator access control where applicable. | Electrical schematic, component list, PLC and human-machine interface specification, software backup policy, and spare-parts list. | Confirm whether control components are locally serviceable and whether passwords, programs, and parameter backups are supplied at handover. | Recommended |
| Factory Acceptance Test | Written FAT procedure covering setup, continuous running, profile dimensions, cut accuracy, safety functions, and documentation completeness. | FAT protocol, signed test report, production videos, inspection data, and customer approval record. | Include measurable pass/fail criteria. A video alone should not replace dimensional inspection or safety-function testing. | Required |
| Warranty | At least 12 months from commissioning or 18 months from shipment, whichever occurs first, with exclusions clearly stated. | Signed warranty terms covering parts, labor, remote support, response time, travel costs, and consumable exclusions. | Warranty duration and start date vary by contract. Confirm coverage for manufacturing defects, control-system faults, tooling, and replacement-part freight. | Recommended |
| After-Sales Response | Initial technical response within one business day and a defined escalation process for production-stopping faults. | Service contact details, support hours, troubleshooting procedure, escalation chart, and reference service records. | Assess the availability of English-language manuals, remote diagnostics, training, and local or regional service support. | Recommended |
| Spare Parts Availability | Critical electrical, hydraulic, pneumatic, cutting, and tooling parts identified before shipment with recommended stock levels. | Spare-parts catalogue, part numbers, pricing validity, lead-time commitments, and maintenance schedule. | Prioritize parts that can stop production, including sensors, drives, control relays, seals, cutting components, and custom tooling items. | Recommended |
| Indicative Manufacturing Lead Time | Approximately 30–60 calendar days after technical approval, deposit receipt, and confirmation of all specifications for a standard configuration. | Production schedule, milestone plan, tooling-completion date, FAT date, and shipment-readiness date. | Lead time is indicative and can increase for custom profiles, special materials, imported components, additional tooling, or delayed approvals. | Verify by Contract |
| Custom-Engineering Lead Time | Approximately 60–120 calendar days for non-standard profiles, new tooling, special automation, or significant control-system changes. | Engineering schedule, drawing-approval milestones, tooling trial plan, prototype timetable, and change-control procedure. | Separate engineering, tooling, testing, and shipping time in the purchase schedule instead of using one undetailed delivery date. | Verify by Contract |
| Installation and Training | Installation manual, commissioning checklist, operator training, maintenance training, and documented handover included or separately priced. | Training agenda, installation scope, travel-cost responsibility, acceptance certificate, and training materials. | Clarify site requirements, lifting equipment, foundations, utilities, language support, and the number of training days before ordering. | Recommended |
| Commercial and Export Documentation | Clear quotation with machine scope, exclusions, Incoterms, payment schedule, packing method, shipping marks, and document list. | Pro forma invoice, commercial invoice, packing list, certificate of origin where required, bill of lading instructions, and insurance terms. | Make the final technical specification an attachment to the purchase contract so that quotation assumptions cannot be changed without written approval. | Required |
| Supplier Audit and Traceability | Documented control of incoming materials, outsourced processes, calibration, nonconformities, corrective actions, and final inspection. | Audit questionnaire, quality records, calibration certificates, corrective-action examples, and production-site visit report. | Give higher scores to suppliers that can show traceable records for the actual machine rather than only general corporate presentations. | Recommended |