| Business identity and operating status | Current business registration details and the legal entity name used on quotations, contracts, and invoices. | Check the information against the relevant official business-registration records. Confirm that the contracting entity matches the entity receiving payment. | Company details are consistent across registration records, commercial documents, and payment instructions. | Essential |
| Factory and production capability | Factory address, production-area overview, equipment list, and recent photos or video of the relevant production processes. | Arrange a live video walkthrough or an independent factory audit. Ask to see production, assembly, inspection, and packing areas. | The facility and equipment shown are consistent with the products and production capacity being offered. | High |
| Quality-management certification | A current quality-management certificate, including its certificate number, issuing body, validity dates, and scope. | Verify the certificate with the issuer or an appropriate accreditation-body directory. Check that the certified entity and scope are relevant to the manufacturing operation. | The certificate is current and verifiable. Certification supports evaluation of the management system but does not by itself prove product performance. | High |
| Product test reports | Test reports for the proposed air-door model, with model identification, test methods, measured results, and laboratory details. | Confirm that the report applies to the exact model or a clearly justified equivalent. Where relevant, verify the laboratory’s accreditation and the scope of its accreditation. | Results are traceable to the offered model, and test conditions and methods are stated clearly. | Essential |
| Performance and technical specifications | Model-specific data for dimensions, air velocity or airflow, motor power, electrical supply, noise, operating conditions, and available configurations. | Compare the technical datasheet with the purchase requirements. Ask how each performance value was measured and whether it applies to the complete unit or a component. | Specifications are complete, internally consistent, and supported by test data or a clearly described measurement method. | Essential |
| Electrical and market compliance | Applicable declarations, technical documentation, and conformity evidence for the destination market and exact product configuration. | Identify the rules that apply in the destination country. Check that documents name the relevant model and that any required markings and instructions are appropriate for that market. | Compliance documentation is product- and market-specific; a marking or declaration is not treated as a substitute for checking applicable requirements. | Essential |
| Materials and component traceability | Bill of materials or component specifications for key parts such as the fan, motor, casing, controls, and electrical components. | Review the specified materials and component ratings. Ask how substitutions are approved and how production batches can be traced. | Key components are identified, substitutions require approval, and batch or production records can be provided. | High |
| Production inspection and final testing | Inspection procedures, sample quality records, and final-test checklists for the offered product category. | Ask which checks are performed during production and before shipment, who performs them, and how nonconforming units are handled. | Inspection steps and acceptance criteria are documented, and completed records can be linked to production batches. | High |
| Sample and order consistency | A pre-production or representative sample, approved drawings, and a written specification attached to the quotation or purchase order. | Compare the sample and documents with the final order. Record model, dimensions, electrical details, accessories, finish, and packaging requirements in writing. | The approved sample and signed specifications provide a clear reference for production and acceptance. | Essential |
| Warranty and after-sales support | Written warranty terms, exclusions, spare-parts information, troubleshooting process, and service contact arrangements. | Check the warranty start date, coverage, response process, shipping responsibilities, and availability of replacement parts for the intended service period. | Responsibilities, time limits, and support procedures are stated clearly in the contract or warranty document. | High |
| Commercial terms and shipment | Itemized quotation, production lead time, payment schedule, packaging details, and agreed delivery terms. | Ensure the quotation matches the selected model and configuration. Confirm inspection rights, shipment documents, and responsibility for transport and insurance in writing. | Costs, milestones, delivery responsibilities, and acceptance conditions are transparent and consistent across documents. | High |
| Customer references and order history | References for comparable projects, with permission to contact the customers, plus non-confidential examples of similar product applications. | Speak with references where possible and ask about product consistency, communication, delivery, and how issues were resolved. | References describe relevant, comparable experience and provide specific, verifiable feedback. | Recommended |